Knowledge management is a new concept that was developed to enhance the effectiveness of knowledge workers like procurement professionals. The personal knowledge management system (KMS) comprises processes and tools to gather information, categorize, store and retrieve information about your daily life in addition to the capacity to communicate your thoughts with others who might need them.
It is essential to have all your information in one location to be efficient. If you require it for a particular task or project you’ll be able to locate the information you require in one place. This setting will enable smooth workflows and less anxiety. There are many components which can assist you in creating such an environment.
Learning
Lifelong learning is essential in becoming a better professional. Continuous self-improvement is vital as new technologies emerge and older skills become obsolete. This should include attending workshops or conferences, but also reviewing technical journals related to your area that you are interested in as well as reviewing websites that offer workshops for training.
Creativity
The secret to success isn’t the amount of tasks you can complete in a given period, but rather your output’s level of creativity. You can discover your own creativity by using the tools and methods that you can use to enhance your creativity like Google’s “creative toolkit” or YouTube tutorials on how-to videos , which demonstrate innovative ways to do something with one click.
Information Triage
There’s so much information available that it’s important to know how to categorize and prioritize what you read. Your brain can be overwhelmed by the sheer amount of information that is available. That’s exactly how nurses in emergency medicine be feeling when she is seeing too many patients with different injuries. This will help everyone save time by being able identify those instances which require immediate attention.
Networking
Networking doesn’t happen overnight. It takes time. You must be organized. Ask them thoughtful questions about your area of expertise, pay close attention for the answers and record the information in a convenient place such as an excel spreadsheet on your smartphone or in a database on your computer. This will help you keep track of who has access to which information, and also when it was first introduced.
Research
Before you make any decisions, ensure that you are having all the facts. Ask questions if you find some confusion or unclear information in your investigation. Be specific with open-ended queries so people can elaborate on their thoughts without being pressured to provide only Yes/No responses this will prevent confusion at a later date in situations where one person provided more detail than others due to being given less, leading them into thinking that they understood the information better.
Communications
It’s essential to have excellent communication skills to be effective. Communicating effectively is key to productivity. The concept of a two-way street lets both sides of participate in the discussion to use their respective tools. If necessary, ask questions to avoid confusion.
For more information, click kms Knowledge management system